Privacy for applicants

With the following explanations we inform applicants about the processing of personal data by us as well as the rights to which applicants are entitled in accordance with the applicable basic data protection regulation (DSGVO) in conjunction with the Federal Data Protection Act (BDSG).

1. Responsible for the processing of the data
ambiFOX GmbH | ambiFOX source GmbH | ambiFOX network GmbH

Fleehook 1, 48683 Ahaus, Germany
Phone: +49 (0) 2561 8693-0

2. How can the data protection officer be reached?
We have appointed a data protection officer who can be reached by e-mail at or by post at the above address. Please add the words “Data protection – personal / confidential” to all postal correspondence.

3. Which personal data are processed?
During the application process, the company processes the data provided by the applicant (e.g. curriculum vitae, certificates, contact details). The processing is carried out for the purpose of applicant selection. Without the data, we cannot carry out the application process with you.

4. Wwhat is the purpose of the data processing and on what legal basis is it carried out?
Personal data will be processed exclusively for the purposes of the application procedure and the employment relationship that may result from it. The legal basis for the processing is Art. 6 para. 1 a, b or f DSGVO.

5. Is personal data forwarded and if so, to whom?
Within the scope of the application process, personal data is passed on internally to the relevant and involved authorities.

6. Is personal data transferred to a third country?
Personal data is not transferred to a third country.

7. How long are personal data stored?

The data will be kept within the legal retention periods and will be deleted promptly at the end of the application process. If we receive consent from applicants to store their application permanently, we will store the application data. Consent granted can be revoked at any time.
Irrespective of the retention periods, it is ensured at all times that only authorized employees have access to the data. This applies to paper files and to digital data in IT systems.
In an appropriate time context with the expiration of the legal storage obligation, the paper-based files are destroyed in compliance with data protection regulations and the data in IT systems is deleted.

8. What are the rights of the data subjects?
From a data protection point of view, applicants are to be seen as data subjects whose data are processed.
In this respect, the rights of data subjects must be guaranteed under certain conditions as laid down in the Basic Data Protection Regulation (DS-GVO):

8.1 Information
8.2 Correction
8.3 Deletion / Right to be forgotten
8.4 Restriction
8.5 Opposition
8.6 Right to data transferability
8.7 Revocation of Consent
8.8 Right of appeal to a supervisory authority

9. Is there an obligation to provide data?
In order to be able to participate in the application procedure, the data and information required for the application must be provided by the applicant.

10. Is data used for automatic decision making or profiling?
In the context of the application procedures, no techniques are used which enable profiling in accordance with Art. 4 No. 4 DS-GVO or automatic decision-making in accordance with Art. 22 DS-GVO.